Thank You Letters samples

The following examples have been crafted to showcase your unique experience and skills, specifically aligned with each role you've interviewed for. These messages are designed to showcase your interest in the opportunity at hand. By expressing gratitude to everyone involved, you acknowledge and appreciate their time and effort in considering you, creating a lasting impression. Even in the face of rejection, a heartfelt thank you to the hiring manager can maintain a positive connection with the organization, keeping doors open for future possibilities.

Short and Casual

This is a short, straightforward email best for modern, casual work environments. Focuses on key details like appreciation, interest, and qualifications at a high level.

Hi John,

I wanted to send a quick note to thank you for taking the time to interview me yesterday for the sales manager role. I really enjoyed learning more about the team and hearing about your new product launch plans. I'm confident my background would allow me to step into this position and contribute to future growth. Please let me know if you need any other information from me. Looking forward to next steps!

Regards,

Detailed and Formal

This more formal email adds richer detail on the conversation and selling qualifications. Better for traditional industries like law, finance, etc.

Dear Ms. Klein,

Thank you for the opportunity to interview for the open Executive Assistant position yesterday. I genuinely appreciated you taking time to discuss the role and share insights into the day-to-day responsibilities. This position closely aligns with my experience managing calendars, arranging complex travel, and providing administrative support at an executive level. I believe my background coordinating high-priority initiatives for the CEO and senior managers at Warburg makes me well-prepared to excel in this capacity. Please pass along my regards to the rest of the search committee. I look forward to hearing your decision on next steps.

Sincerely yours,

After a Video Interview

This reminds the interviewer it was a video call, in case they spoke to other candidates that same day. Expresses interest and references social media experience.

Hello Ana,

I wanted to follow up and thank you for the time speaking over Zoom yesterday about the social media manager opening. I understand how valuable your time is, so I appreciate you making room in your schedule. I genuinely enjoyed our video conversation and learning more about your goals to expand influencer partnerships. I believe my experience would allow me to help make an immediate impact if given the opportunity. Please let me know if you need any other information as you make your decision. I look forward to hearing back!

Best wishes,

Quick Thanks to Various Interviewers

If you met with various people briefly, you can still customize and personalize each experience while efficiently keeping your message concise.

Hi Linda,

Thank you again for your time interviewing me yesterday for the lead writer position. I genuinely appreciate you fitting me into your busy schedule. I'm excited about the team culture Steve described and opportunity to contribute my editorial skills to impactful health content. Please pass along my regards to Steve and Sam as well for insightful conversations from each of their unique perspectives. I'm happy to provide any other details that may aid your hiring decision process. Looking forward to next steps!

Sincerely,

After Multiple Interviews

References meeting with various people, what was learned, and shared qualifications. Proves candidate is organized and personalizes each conversation.

Hi Debra,

I wanted to follow up again and thank you for coordinating my visit yesterday to continue interviews for the VP of Marketing role. It was valuable meeting individually with you, John and Sarah to gain each of your unique perspectives on priorities for the next hire. My discussions with John and Sarah gave me an even deeper understanding of the brand strategy and how I believe my positioning background makes me the right candidate. I truly appreciate all the time you each took to meet with me. Please let me know the committee's decision once finalized.

Best,

Thanking the Recruiter

Recruiters play a pivotal role, so thanking them directly is important. This reminds them of the behind-the-scenes effort involved.

Hi Cindy,

I hope you're doing well. I wanted to follow up again and sincerely thank you for all your effort coordinating my interview process for the Scientific Writer job with Novon Labs. I know facilitating these complex hiring processes requires substantial coordination under tight timelines. I genuinely appreciate your diligent responsiveness along each step. Please pass along my thanks to the rest of the search committee as they finalize their decision. I'm happy to provide any other information that could be beneficial. Looking forward to hearing back!

Many thanks again,

Handwritten Note

A handwritten letter can be powerful and memorable for formal roles. Mentions touring the facility as an extra personalized touch, but in most cases and email is sufficient.

Dear Mr. Zhou,

I sincerely enjoyed meeting with you last Tuesday to discuss the warehouse manager role in further depth. Thank you again for welcoming me to tour the facility - seeing firsthand how operation systems work gave me helpful perspective. I believe my background optimizing distribution centers and implementing inventory management tools makes me well-qualified to streamline processes further. I truly hope I have the opportunity to join your exceptional leadership team. Please contact me with any other questions.

Best wishes,

After Rejection

Even after rejection, following up graciously preserves your reputation with the company and relationship with the hiring manager or recruiter.

Hi Sam,

I understand from our call today that leadership decided to pursue other candidates for the open IT Manager role. I'm disappointed in the outcome, but wanted to sincerely thank you again for the substantial time invested in interviewing me and sharing such helpful insights along the way. Although not the final result I'd hoped for, I genuinely appreciated the informative process and your transparency every step. Thanks as well for the encouragement to apply for other openings that may align closer to my areas of specialization. Please keep me in mind, as I would be thrilled to join your innovative company when the opportunity arises.

I wish you and the team all the best moving forward with other talented candidates you're considering. Let me know any other way I can help or share additional experience details with the broader hiring committee.

Best regards,

Following up professionally after an interview is just as important as preparing for the actual meeting itself. Don’t underestimate the power of sending the right thank you message tailored to each situation. Doing so continues critical conversations with decision-makers and leaves them with a favorable, lasting impression of you over other qualified candidates.